PDF & Excel
Reports, Exports & Analytics
From trips to structured reports in one click. Mileage documentation, reimbursement workflows and fleet analytics in one place.
Without Autokilometry
- Manual record-keeping in Excel
- Errors in mileage calculations
- No visibility into costs and fleet utilization
- Data scattered across different spreadsheets
- "Where's last quarter's report?"
With Autokilometry
- Reports generated with one click
- Automatic calculations without errors
- Dashboard with full fleet analytics
- All data in one place
- Complete history for instant download
Report types
Two scenarios, different documents
Company vehicles need VAT-26 records. Private vehicles — summaries for mileage reimbursement.
Vehicle Mileage Record
Company vehicles • VAT-26
Structured reports reflecting VAT requirements format for company vehicles.
Report contents:
- Sequential trip numbering
- Date, purpose, start and end locations
- Odometer readings (start, end, distance)
- Assigned driver per trip
- Period and vehicle summaries
- Organisation identification details
Formats: PDF, Excel
Automatic rates
Trip Summary
Private vehicles • Reimbursement
Trip summaries for internal employee reimbursement processes.
Report contents:
- Business trips with private vehicle
- Applied per-kilometre rates
- Calculated values per trip
- Vehicle reference details (registration, engine)
- Referenced rate tables
- Period summaries for settlement
Formats: PDF, Excel
Export formats
PDF for printing, Excel for analysis
Analytics dashboard
Understand how you use your fleet
Visual insights help teams understand vehicle usage and costs.
Trip Analytics
Trips over timeDaily, weekly, monthly trends
Distance by driverCompare driver utilization
Distance by vehicleWhich vehicles are used most
Patterns by purposeBreakdown by trip types
Speed Analytics
Maximum speedsRecorded peak values
Average speedsSpeed pattern analysis
Speed distributionDriving habits visualization
Reimbursement Analytics
Private vehiclesClaim statusSubmitted, approved, rejected
Amounts by driverSettlement by person
Trends over timeBudgeting view
GPS Analytics
Actual vs directDistance comparison
Data completenessGPS quality indicators
Geographic patternsUsage heat map
Reimbursement workflow
From report to settlement
Integrated workflow instead of manual coordination.
For Drivers
- Select periodDate range and vehicle
- Review dataTrips and amounts
- Submit claimSend for approval
- Track statusIn the system
For Admins
- Review claimsWith trip data
- VerifyCompleteness and consistency
- Approve/RejectWith optional note
- ExportFor further processing
Autokilometry supports the workflow — reimbursement decisions remain internal to the organisation.
Features by plan
| Feature | Included |
|---|---|
| Trip recording | |
| PDF reports | |
| Excel export | |
| Company vehicle logs | |
| Private vehicle logs | |
| Analytics dashboard | |
| Reimbursement workflow | |
| GPS route capture | |
| Detailed trip logs | |
| Speed monitoring | |
| Fleet map |
Benefits
For every role in the team
For Drivers
- Quick access to reports
- Automatic distance and amount calculations
- Clear claim status tracking
- Mobile-friendly access
For Admins
- Centralised view of vehicles and drivers
- Clear operational statistics
- Easier report preparation
- Complete change history
For Finance
- Consistent, GPS-supported data
- Documentation structured for VAT practices
- Excel export to accounting tools
- Transparent audit trail
Start generating reports
14 days free. Documentation ready automatically.